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W.O. BASEBALL INC BOOSTER CLUB BYLAWS & CONSTITUTION ESTABLISHED (05/26/2021)  UPDATED (2/26/2023), Updated (08/01/2025) 

PREAMBLE 

We, the members of the W.O. Baseball Booster Club, in order to provide a means of unifying the school's participation in interscholastic activities, and to offer a means of parent and community participation in matters of school concern and interscholastic participation, do ordain and establish these bylaws. 

Article I - NAME 

The name of this organization shall be the W.O. Baseball Inc. Our Employer ID number: 87-4819733 and our effective date of exemptions is May 26th, 2021 where we became an approved 501(c)(3) organization. 

Article II - PURPOSE 

The association is organized exclusively for charitable, educational, religious or scientific purposes within the meaning of section 501(c)(3) of the Internal Revenue Code. 

Article III - DISSOLUTION CLAUSE 

Upon the dissolution of the Association, the Association shall, after paying or making provisions for the payment of all the liabilities of the Association, dispose of all the assets of the Association exclusively for the purposes of the Association in such manner, or to such organization or organizations organized and operated exclusively for

charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt Code of 1986 (or the corresponding provisions of any future United States Internal Revenue Law), as the Board of Trustees shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Association is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes. 

Article IV - POWER AND AUTHORITY 

All powers of the W.O. Baseball Booster Club are under the regulations established and handed down Florida High School Athletic Association (FHSAA) rules made by the member schools, and include penalties to schools, school district personnel and student participants. The superintendent is solely responsible for the entire (FHSAA) program. All activities, events and personnel are under the jurisdiction of the superintendent. It is imperative that booster clubs recognize this authority and work within a framework prescribed by the school administration. 

Article V - MEMBERS AND DUES 

Section 1. Membership in this Booster Club shall be made available without regard to race, color, creed, or national origin to any individual who subscribes to the Objectives and basic policies of these bylaws. 

Section 2. The Booster Club shall conduct two membership enrollment periods each calendar year (Fall and Spring). Membership is open to all families of players making the JV or Varsity baseball team (Fall and/or Spring). (Amended 08/01/2025) 

Section 3. Membership dues shall be determined annually by the board and approved by a board vote prior to the start of the Fall enrollment period.(Amended 08/01/2025) 

Section 4. Members must be current on all board dues including previous seasons. 

Article VI - OFFICERS AND THEIR ELECTION 

Section 1. Each officer shall be a member of the booster club. 

Section 2. Officers and their election: The Executive officers of this organization shall consist of the president, two vice-presidents, a secretary, treasurer, concession chair, and facilities chair.(Amended 08/01/2025) Officers shall be elected by annual vote each end of Spring season by current booster club members.

New officers shall assume their official duties after the last game of the season or at the last booster club meeting, whichever comes last, and shall serve for a term of one year. All outgoing officers shall prepare and relinquish all records pertaining to their office at this time. 

Section 3. Nominating Committee: The nominating committee will be selected by volunteers from the general body at the regular meeting in May of each calendar year. The nominee will need someone who selects them and a 2nd to be put up for vote. Then a majority wins that elected position. 

The nominating committee shall nominate one (1) eligible person for each office to be filled and report the nominees at the regular meeting around the annual meeting time frame. Nominations will be closed at the end of the May 15th meeting. The final vote for new board members will take place at that same meeting. 

Only members in good standing can vote for nominated board members. Only persons who have signified their consent to serve, if elected, shall be nominated for or elected to such office. 

No member shall automatically serve on this committee because of their office in the unit or position in the school system. 

Article VII - DUTIES OF OFFICERS 

Section 1. The President shall preside at all meetings of the organization and the Executive Board, shall appoint all special committees, shall be a member ex-officio of all committees except the nomination committee, and shall perform all duties usually pertaining to the office, maintain open communications and be the spokesman for the organization with the principal and all coaches, keeping them informed of all booster club activities. 

Section 2. The First Vice President shall act as an aide to the President, performing all duties of that office in the absence of the President. The First Vice President shall serve as Fundraising Chairman and know all the qualifications pertaining to fundraising, seek approval from the President on all decisions pertaining to this office, keep accurate records of all expenses and profits and give a monthly report to the President prior to the monthly meeting.

Section 3. Second Vice President shall serve as Social Media/Public Chairman, their responsibility shall be to manage social media accounts and coordinate public communications, promote Booster Club events and sponsorship opportunities, and provide communications reports to the President before each monthly meeting. Section 4. The Secretary shall record the minutes of all meetings of the organization, have a copy of the bylaws, maintain a membership list, and perform other duties as assigned by the President or association, seek approval from the President prior to each monthly meeting. (Amended 08/01/2025) 

Section 5. The treasurer shall have custody of all the funds of the organization, keep books of account and records including bank statements, receipts, budgets, invoices, paid receipts and cancelled checks for the previous two (2) years and the current year, make disbursements as authorized by the President. 

Executive Board, or organization in accordance with the budget adopted by the organization, sign on bank accounts, present a financial statement at each monthly meeting, Executive Board meetings, and other times when requested by the organization or Executive Board, make a full report at the last meeting of the season and have copies available to the general membership, comply with all (FHSAA) regulations pertaining to financial reporting, seek approval from the President on all decisions pertaining to this office, give a report to the President prior to each monthly meeting. 

Section 6. Concession Chair shall oversee all concession operations, secure a volunteer list of parents to work concessions at each game, purchase food and supplies for the concession stand, maintain accurate weekly records of all concession expenses and profits, seek approval from the President on all concession-related decisions, ensures compliance with FHSAA and District regulations, provides a detailed report to the President before each monthly meeting. (Amended 08/01/2025) Section 7. Facilities Chair shall oversee maintenance, improvement, and function of baseball program facilities, coordinate field maintenance, landscaping, and general upkeep. Organize seasonal cleanup days with volunteers and players .Manage repairs and work with contractors or community sponsors. Maintain a prioritized list of facility projects for budgeting and board approval. Ensure compliance with safety standards

and district regulations with the Head Coach and President. Provide regular updates and a facilities report to the President and Board at each monthly meeting.(Amended 08/01/2025) 

Section 8 A vacancy occurring in any elected office shall be filled for the unexpired term by a member elected by a majority vote of the executive board, notice of such election having been given. The Executive board consists of the President, Vice Presidents, Treasurer and Secretary. 

In case a vacancy occurs in the Office of President, the first vice-president shall serve notice of the election. 

Reason to remove: By two-thirds vote of the executive board, an officer or chairperson may be removed from office for failure to perform duties. An officer or chairperson who misses three consecutive meetings may be removed from office. 

Article VIII- MEETINGS 

Section 1. Regular meetings of the organization shall be held monthly during the school year. Summer meetings don’t have to follow the monthly expectation as presented during the school year; however it’s still encouraged. All general meetings shall be held at a location decided upon later or via zoom. Time and date to be established at the first meeting of the executive board and will be published on the W.O. Baseball group me page. Up to a 1 day notice shall be given if change of date is needed. Section 2. Special meetings of the organization may be called by the President or by a majority of the Executive Board, two week notice having been given. Section 3. The total members present at a regularly scheduled booster club meeting will constitute a quorum. 

Article IX - EXECUTIVE BOARD 

Section 1. The Executive Board shall consist of the officers of the organization, and the Principal of the school or representative appointed by the Principal (usually the head baseball coach). As noted above; the Executive Board consists of the President, Vice Presidents, Treasurer and Secretary. 

Section 2. The duties of the Executive Board shall be to transact necessary business in the intervals between organization meetings and such other business as may be referred to it by the organization, create standing and special committees, approve the

work plans of all officers and committee chairpersons, present a report at the regular meetings of the organization, appoint an auditing committee made up of current booster members consisting of not less than three members at the Feb meeting, to audit the Treasurer's accounts, to prepare and submit a budget booster members for the year to the organization for adoption, approve routine bills within the limits of the budget; and, fill vacancies of officers and chairpersons. 

Section 3. Regular meetings of the Executive Board shall be held prior to each regular organization meeting, the time to be fixed by the board at its first meeting of the year. A majority of the Executive Board members shall constitute a quorum. Special meetings of the Board may be cancelled by the President or a majority of the members of the Board five day notice being given 

Section 4. The Majority of activities supported by booster clubs are related to (FHSAA) activities. Since (FHSAA) rules regulate what (FHSAA) participants, sponsors and coaches may and may not accept, it is important that booster clubs are aware of these rules. The Executive Board shall be well informed of all (FHSAA) rules and regulations and comply as directed. 

Article X- AMENDMENTS 

Section 1. These bylaws must be reviewed a minimum of five (5) years from the previous revision date. They may be amended at any regular meeting of the organization, provided a quorum is present, by a two-thirds vote of the members present and voting. Notice of the proposed amendment shall have been given at the previous regular meeting. 

Section 2. A committee may be appointed to submit a revised set of bylaws as a substitute for the existing bylaws only by a majority vote at a meeting of the organization, or by a two-thirds vote of the Executive Board. The requirement of adoption of a revised set of bylaws shall be the same as in the case of an amendment.